ITTA offers a Microsoft OneDrive for Business catalogue with the OneDrive – Get Started course. It covers file synchronisation between PC, Mac, mobile and cloud, internal and external sharing, version management, file and library restoration, integration with Office (Word, Excel, PowerPoint), Teams and SharePoint, security (Files On-Demand, encryption, MFA) and organisation best practices. Sessions delivered in Geneva, Lausanne and interactive virtual classroom.
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OneDrive training in Geneva and Lausanne. Half a day to master Microsoft OneDrive cloud storage at ITTA Switzerland.
Microsoft OneDrive for Business is the personal and professional cloud storage service integrated with Microsoft 365. It differs from OneDrive Personal (consumer Microsoft account, personal consumer space) by its anchoring in the organisation’s Microsoft 365 tenant: administered access control, compliance (GDPR, data residency, DLP), native integration with SharePoint and Teams, sharing capability between collaborators and with the outside. For users, OneDrive for Business is the professional equivalent of Dropbox and Google Drive: a personal cloud storage space, synchronised with the workstation, accessible from any device.
However, OneDrive for Business goes beyond the simple “disk in the cloud” metaphor. It is designed to orchestrate all document productivity of a collaborator in a Microsoft 365 environment. Files are synchronised locally (with the Files On-Demand option that only downloads content when needed), accessible offline, shared with fine control (read, modify, expiration, password), co-edited in real time in Word, Excel and PowerPoint, dynamically attached in Outlook (sending links rather than attachments), embedded in Teams as a tab or in the channel Files zone. It is this mesh that makes the tool productive for the knowledge worker, rather than storage capacity alone.
The distinction between OneDrive for Business, SharePoint and Teams Files is one of the least-understood points in Microsoft 365. The common-sense rule: OneDrive for Business is the personal space of a collaborator (drafts, individual files, ad hoc sharing). SharePoint is the shared space of a team or division (official documents, procedures, team resources). Teams Files is actually a SharePoint tab displayed in Teams. The practical rule: if I am alone working on a file, OneDrive; if several colleagues work together or if the content must survive a collaborator’s departure, SharePoint via Teams. This simple rule resolves 80% of Microsoft 365 storage questions.
The OneDrive – Get Started course is designed to transform OneDrive for Business into a daily document productivity tool. The programme covers the OneDrive Personal vs OneDrive for Business difference, desktop synchronisation (Windows PC, Mac) with the Files On-Demand option, folder organisation and naming best practices, file and folder sharing (internal, external, with expiration links and passwords), real-time co-authoring in Word, Excel and PowerPoint, Outlook integration (sending links rather than attachments), Teams integration (Files in channel, Files in 1:1 chat), version management and old file restoration, recycle bin and library restoration (in case of accidental deletion or ransomware), mobile experience (OneDrive iOS and Android application with document scanning), and personal organisation best practices. A section is dedicated to security (MFA, encryption, suspicious activity alerts, compliance).
OneDrive for Business fits in the Microsoft 365 environment and articulates with several publishers. The Microsoft 365 publisher covers the global environment where OneDrive fits (Outlook, Teams, SharePoint, OneDrive, Office Online). The Microsoft SharePoint publisher is complementary and essential to understand to arbitrate well between personal storage (OneDrive) and team storage (SharePoint). The Microsoft Teams publisher is complementary as Teams channel and chat files are actually stored in SharePoint and OneDrive respectively. The collaboration and file management sub-domain regroups transverse training on storage and file management in collaborative environments.
The collaborator sees their OneDrive tree from Windows Explorer or Mac Finder, like a classic folder. Files On-Demand only downloads content on opening, saving disk space. Typical case: hundreds of GB of historical documents accessible without saturating the laptop SSD.
Send a OneDrive link rather than an attachment: the recipient has the latest version, mail weight stays light, the link can expire or require a password. Typical case: sending large files or application files.
Several collaborators work simultaneously on a document hosted on OneDrive, with visible cursors, automatic modification merging. Typical case: collaborative drafting of a report.
Accidental deletion, bad modification, ransomware. OneDrive allows restoring an individual file over 30 days, or the entire library over 30 days (complete rollback). Typical case: recovery after user incident.
The OneDrive mobile app includes a scanner that transforms a photo into PDF with perspective correction. Typical case: scanning a field receipt, a letter received while travelling.
Several trends shape OneDrive in 2026. Copilot integration in OneDrive allows asking questions about file content (“find me the report I drafted last month on project X”, “summarise this folder”). Data residency becomes a topic for organisations subject to sovereignty (Microsoft offers regional residencies including Swiss ones for some clients). Encryption (SSE, BYOK) develops for regulated contexts. The Known Folder Move (KFM) option facilitates automatic enrolment of Desktop / Documents / Pictures folders in OneDrive, eliminating local disk dependence for the workstation.
OneDrive Personal vs OneDrive for Business: what is the difference?
OneDrive Personal is linked to a consumer Microsoft account, for personal use, limited storage space. OneDrive for Business is linked to an enterprise/education Microsoft 365 account, managed by the organisation (access policy, compliance, backup, data residency, DLP), with greater space. Do not mix both in daily use.
OneDrive or SharePoint for my files?
OneDrive for personal files and drafts. SharePoint (via Teams) for files shared with a team or intended to survive a collaborator’s departure. This is the most useful 80/20 rule.
What happens if I leave the organisation?
The OneDrive account is deactivated, then deleted after a retention period (typically 30 to 90 days depending on the tenant). The departing collaborator’s manager receives access to the content during this period to exfiltrate important files. This is a major difference with OneDrive Personal.
What profile to follow this course?
Any collaborator of a Microsoft 365 organisation: assistant, manager, project officer, technical team, sales team, HR team. General office productivity habit is enough.
Our OneDrive – Get Started sessions are scheduled in Geneva, Lausanne and interactive virtual classroom with a live trainer. The format is short (typically half-day to one day), practice-oriented with OneDrive installation and synchronisation, internal and external sharing exercises, co-authoring, file restoration, mobile scanning. For organisations deploying Microsoft 365 at scale or migrating from a traditional file share (network drive, NAS), we offer in-house sessions calibrated on your context (user-side change management, external sharing policies, GDPR compliance, governance). Material modalities communicated by the education team in advance.
ITTA offers a coherent Microsoft 365 catalogue covering the three pillars of storage and document collaboration: OneDrive for personal, SharePoint for team, Teams as usage platform. This integrated vision helps clarify the right use of each tool, which is often the number one difficulty in organisations migrating from traditional file shares to Microsoft 365. Our trainers are professionals active on Microsoft 365 projects in French-speaking Switzerland, able to illustrate best practices with concrete examples (file share migration, user-side change management, document governance). Sessions in Geneva, Lausanne and interactive virtual classroom, in-house and inter-company.
Monday to Friday
8:30 AM to 6:00 PM
Tel. 058 307 73 00
ITTA
Route des jeunes 35
1227 Carouge, Suisse
Monday to Friday, from 8:30 am to 06:00 pm.
