Training: Structuring meetings to gain efficiency

Not certifying


Why invest time to optimize the efficiency of its meetings?

Meetings are part of companies’ life and organizations. However, most of employees say they spend a lot of time in meetings. These meetings are not always productive.

The effectiveness of meetings depends on several things related to the preparation and conduct of the meeting. How to define and share the objective of the meeting, how to define your posture as meeting facilitator, what tools to privilege to keep track of decisions made and pending items.

In this training, we suggest you revisit the ways to prepare and animate your meetings in order to optimize their effectiveness. Together, we will discuss methods, tools and tips for structuring the stages of your meetings and developing participant engagement, using concrete tools. We will also discuss the tools to facilitate remote meetings.

Participant profiles

  • Managers in need to improve his meeting facilitation techniques, including the preparation stage


  • Identify the potential objectives of a meeting, the participants and their role at the different stages of the meeting
  • Master the preparation of a meeting and engage the participants from the planning stage
  • Structure your meeting in different stages and define the expected results
  • Optimizing time management during meetings and adopting time management rules
  • Optimizing your mastery of the three functions of the meeting facilitator: management, production and regulation
  • Identify strengths and areas for improvement in preparing for and conducting meetings


  • No prerequisites

Course content

  • The meeting’s objectives
  • Participants commitment and motivation
  • Meeting preparation phase
  • Facilitation techniques for face-to-face and remote meetings
  • Interactive and non-interactive tools and their uses during meetings
  • Managing note taking and monitoring tools


  • Digital courseware included

Lab / Exercises

  • Practical methods and tools, immediately applicable
  • Sharing good practices and tips
  • Presentation of interactive tools and participative animation techniques
  • Concrete and pragmatic time management techniques
  • Overview of good practices related to the management of corporate meetings

Complementary courses

Temptraining funding

ITTA is a partner of Temptraining, the continuing education fund for temporary workers. This training fund can subsidize continuing education for anyone who works for an employer subject to the Collective Work Agreement (CCT) Rental of services.
Prix de l'inscription
CHF 1'300.-
Inclus dans ce cours
  • Training provided by a domain expert
  • Customized situational activities tailored to your challenges
  • Digital documentation and support materials
  • Achievement badge

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Horaires d’ouverture

Du lundi au vendredi, de 8:30 à 18:00.


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Opening hours

Monday to Friday, from 8:30 am to 06:00 pm.

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